VACANCY: ADMINISTRATIVE COORDINATOR FOR HUGG
BACKGROUND:
On January 4th **Apply on the website**, Fiona Tuomey lost her **Apply
on the website**?year?old daughter Milly to suicide. Amid the
pain, shock, and grief, was a yearning to connect with others who had
travelled the same road, people who had the same lived experience and
who could provide proof of surviving the inestimable grief.
Ultimately, she found one such group in the Midlands, and people there
who gave her hope and a reason to carry?on.
Overtime Fiona realised that she was not alone and the lack of
services nationwide was too important an issue to ignore. One year on,
after extensive research, Fiona and a friend, who was also bereaved,
established the first HUGG Suicide Peer Support Group in Dublin. This
planted a seed, which has since grown into HUGG, a charity with a
mission to make a difference in the lives of those devastated by the
loss of a loved one to suicide. HUGG was registered as a Charity and
Company Limited by Guarantee at the end of **Apply on the website**.
HUGG is unique. All our services are delivered by volunteers who
themselves have been bereaved by suicide. This gives everyone who
connects with us the reassurance that we understand their pain and
loss. We liaise with professionals and organisations in the
bereavement sector to advance best practice and engage with suicide
research, to better inform public policy and improve bereavement
services. We help to raise public awareness about suicide bereavement,
be a voice for those bereaved by suicide and advocate for change in
how state institutions engage and support with those bereaved by
suicide.
ADMINISTRATIVE COORDINATOR FOR HUGG ? PART-TIME (2 DAYS PER WEEK)
CLOSING DATE: **Apply on the website**st? May **Apply on the
website**
PROPOSED INTERVIEW DATE(S): Week commencing **Apply on the website**st
May **Apply on the website**
LOCATION OF POST: Initially working from own home. Post may relocate
to South Dublin/City location within **Apply on the website** months.
REPORTING RELATIONSHIP: The post holder will report directly to the
CEO or delegated person.
_PRINCIPAL DUTIES AND RESPONSIBILITIES_
* To provide confidential administrative support to the CEO and
Volunteers of HUGG.
* To develop and maintain efficient and effective administrative
systems and procedures within the office.
* To address volunteer and clients? queries (via email, phone or
in-person) and provide relevant information.
* Be responsible for the organisation and management of specific
projects and events as delegated by the CEO.
* To Prepare presentations, spreadsheets and reports (using
PowerPoint, Excel, MSWord).
* To support the CEO in budget administration, record budget
expenditure relating to the office and manage Volunteer?s expenses.
* To update HUGG?s social media presence with posts on Twitter,
Instagram & Facebook.
* To liaise effectively with a wide range of colleagues, service
users and other stakeholders, representing our organisation in every
interaction in a professional manner.
_ESSENTIAL QUALIFICATIONS_
* Leaving Certificate
* 3 years Administrative experience (min)
* European Computer Driving Licence
_DESIRABLE_
* GDPR Training
* Some knowledge and experience of working in or with the voluntary
sector is desirable
* Fundraising, social media management or marketing experience would
be an advantage for this role
* An interest in suicide prevention and/or bereavement support
_SKILLS, KNOWLEDGE & EXPERIENCE_
* Excellent inter-personal and telephone skills.
* Proven experience in handling confidential and sensitive
information
* Executive administrative skills.
* Excellent written and verbal communication skills.
* Excellent keyboard skills which will include knowledge of and
competence in IT skills in particular in the use of Word, Excel and
* Digitally savvy ? ability to manage HUGG?s social media
presence
* Experience of event management and administration
* Knowledge and experience of budget management including managing
accounts and the processing of invoices and payment
_PERSONAL ATTRIBUTES_
* Positive, flexible and ?can-do? attitude.
* Ability to work on your own and use own initiative, prioritise and
multi-task.
* Ability to work under pressure and adapt to changing priorities
and demanding deadlines.
* Strong interpersonal skills.
* Be flexible on working hours
_OTHER REQUIREMENTS SPECIFIC TO THE POST_
* Garda clearance.
* Appropriate references.
* Broadband and ability to work from own home
* Full driving licence and own transport required.
SALARY: ?**Apply on the website**,**Apply on the website** ? 2
full days per week. FTE ?**Apply on the website**,**Apply on the
website**
ANNUAL LEAVE: **Apply on the website** days (pro rata)
Applications to **Apply on the website** CV and cover letter.
Or by post to: Fiona Tuomey, CEO, HUGG, 4 Kilvere Park, Cypress Downs,
Templeogue, D6HN**Apply on the website**
Short Listing_ _Applicants will be short listed for interview based on
the information supplied on their CV and letter of application at the
closing date.
Criteria for short listing are based on the requirements of the post
as outlined in the post specific requirements, duties, skills,
competencies and/or knowledge section of this job specification.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
